Event Policies

Annual Conference Event Policies

Please read these Terms carefully as they are a legal agreement between the registrant (“you”) and Business Group on Health. By registering for the Annual Conference (“Conference”), you agree to comply with these Conference policies and the Zoom and Event Rebels Terms of Service viewable at www.zoom.us/terms, www.swapcard.com/privacy-policy and www.eventrebels.com/policies/ (collectively, the “Terms”). Business Group reserves the right to cancel or suspend your access to the Conference at any time if it reasonably believes that you have violated these Terms.

Registration Policy

Registration and Use of Account. In order to attend the Conference or access certain features of the Conference, you may be asked to create a registration account. When creating your account, you agree to provide accurate and complete information. You may never use another user’s account without permission. You are solely responsible for the activity that occurs on your account. You agree to keep your account password secure and to notify Business Group on Health immediately of any breach of security or unauthorized use of your account. Business Group on Health has no liability for any unauthorized or prohibited use of your account.

Eligibility. The Conference is open to Business Group on Health members and nonmembers.

Payment. Full registration payment is required to attend this event. All registration fees are in U.S. Dollar (USD). If you have a question regarding your complimentary registration or credit, please contact businessgroup@mmsmeetings.com.

Individuals who are not employees of a Business Group on Health member company will be charged the non-member registration fee.

Group Discount Policy. The Business Group is offering a 15% discount to organizations registering three or more employees for the annual conference. During the registration process, the discount is automatically applied and is only available for organizations that simultaneously register 3 or more individuals of the same organization. The contact information for each registrant is needed to complete the registration process and the Business Group member’s username and password are required to obtain the membership conference registration fee. Group registration must be paid on a single credit card, as individual payments will not be accepted. Group discount cannot be combined with complimentary registrations or other discount offers and cannot be retroactively applied. If you have any questions, please email businessgroup@mmsmeetings.com.

Business Group on Health Board of Directors. A registration fee of $250 is exclusively available for Board of Directors. The Board of Directors registration fee cannot be included in the group discount and is non-transferable. Board of Directors must register individually for the conference.

Cost & Delivery Institute Members. A registration fee of $250 is exclusively available for members of the Cost & Delivery Institute. The Institute registration fee cannot be included in the group discount and is non-transferable. Institute members must register individually for the conference.

Well-being & Workforce Strategy Institute Members. A registration fee of $250 is exclusively available for members of the Well-being & Workforce Strategy Institute. The Institute fee cannot be included in the group discount and is non-transferable. Institute members must register individually for the conference.

Cancellation & Refund Policy

Cancellations must be requested via email to meetings@businessgrouphealth.org

  • Full refund less $100 admin fee 61+ calendar days in advance of the Summit
  • 50% refund 31-60 calendar days in advance of the event
  • No refunds within 30 calendar days of the event

If Business Group on Health cancels the event due to unforeseen circumstances, registration payments received prior to the cancellation date will be credited towards attendance at a future Business Group on Health conference or summit. The credit must be used within a year or it is forfeited.

Once you have received your personal registration link to access the event, it cannot be changed, substituted, or reissued to a different person, except in accordance with our Substitution Policy.

Substitution Policy

Substitutions are permitted prior to the commencement of the event. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for providing updated contact information via email to meetings@businessgrouphealth.org. Substitutes must meet the event eligibility criteria.

Personal Information & Recordings

Registration Information. Business Group on Health will handle your personal information collected during registration in accordance with its Privacy Policy. You agree that Business Group on Health may use your registration information to send you updates and surveys regarding the Conference. You also agree that Business Group on Health may share your personal information with its third-party service providers to process your registration. Such third parties may have their own privacy policies that apply to their processing of your personal information.

Other Attendees. You acknowledge and agree that other attendees at the Conference will be able to view your name, profile photo, and other information you choose to share in your profile. Further, if you use your camera and/or audio device during the Conference, you acknowledge and agree that other attendees will be able to view your image and hear your voice, as applicable.

Sponsors. If you permitted Business Group on Health to do so when registering, then we are authorized to share your registration information with sponsors, including attendee first and last name, title, company, address, phone number and email address. If you interact directly with the sponsor, such as by visiting a sponsor page, attending a sponsored session, or interacting with sponsor content, you may provide consent through that interaction to receive communications from such sponsor. In either case, interactions and communications with that sponsor are subject to that sponsor’s privacy practices, including such entity’s privacy statement or policy.

Recordings. By attending the Conference, you give your express consent to Business Group on Health and its agents to photograph and record the Conference in visual and audio media. You hereby irrevocably agree and consent that Business Group on Health has the right to record, transcribe, modify, perform, reproduce, display, distribute and transmit in any form and for any purpose your name, company name, voice, picture, photograph, portrait and other reproductions of your likeness (collectively, your “Image”) at the Conference in connection with any advertising or promotional content and materials, and for any other lawful purpose including by posting on public websites without any compensation to you. However, Business Group on Health is not obligated to make any use of your Image, or exercise any of the rights granted to it. You also agree that your Image may appear in photos of the Conference that are made available to you, other attendees of the Conference, and the public, and Business Group on Health may retain and distribute those photos.

If you do not wish to be photographed or filmed, please contact annualconference@businessgrouphealth.org.

Media Policy

Those requesting media registration must be currently employed or retained by a news organization and approved in advance by Business Group on Health. Media passes for freelance journalists will be considered on a case-by-case basis. Account representatives, sales executives and book authors do not meet the criteria for media registration. Audio recording is permissible when approved by presenters and Business Group on Health for note taking purposes only. Video recording is prohibited. The reproduction or transmission of recordings is strictly prohibited without the express written consent of Business Group on Health. If you have any questions regarding our media policy, please contact Pam Kalen, Vice President at kalen@businessgrouphealth.org.

Code of Conduct

Business Group on Health events are intended for education, networking and collaboration among attendees. The Business Group is committed to providing a safe, supportive and respectful event experience regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristics. The Business Group expects attendees to communicate professionally and constructively, not make disparaging remarks about other organizations or attendees, and uphold the professional and educational purposes of the event whether in person or virtually. We expect cooperation from all participants to help ensure a safe environment for everybody.

Reporting Unacceptable Behavior

Unacceptable behavior will not be tolerated. If you experience or notice others experience any of the above unacceptable behavior or have any other concerns, please contact Pam Kalen, Vice President, at kalen@businessgrouphealth.org.

The Business Group’s Commitment

The Business Group will investigate all incidents reported with discretion and confidentiality. The Business Group reserves the right to bar any attendee who violates this Code of Conduct or of these Conference policies from attending future events.

For any questions regarding our Conference policies, please contact the Business Group at annualconference@businessgrouphealth.org.

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